Administrative Assistant - Nashville, TN

Note that visa employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.

The Role

• Printing, preparing, and mailing of checks Processed by the National Accounting Center (NAS), Corporate Accounts Payable, and the Eclipse Accounts Payable Team


• Sorting and mailing of Epic client invoices and monthly broker statements


• Research and resolve check returned from the bank for unacceptable payee, stop payments, etc.; Void checks within Epic as requested by treasury


• Open and distribute daily incoming mail; Prepare and mail or remotely deposit lockbox checks that are received directly in the National Accounting Center and scan and attach carrier statements within Epic


• Order Supplies and handle IT issues as needed


• Organize and help with the completion of physical office/space moves, specifically computer equipment


• Fill printers up with paper daily and daily check of common areas and refill stations as needed


• Other Administrative tasks as assigned

The Requirements

• High school diploma or equivalent required


• Knowledge of administrative and clerical procedures and systems such as word processing systems, filing and records management systems, and other office procedures and terminology


• Ability to demonstrate strong professional communication skills, both oral and written


• Knowledge of principles and processes for providing customer service including quality service standards


• Ability to read, understand, and apply work related documents


• The ability to correctly follow a given rule or set of rules or instructions and pay attention to detail


• The ability to concentrate and not be distracted while performing a task over a period of time


• Ability to work successfully in a team environment


• Ability to work effectively under stress or time constraints


• Critical thinking & analytical skills


• Exceptional written and oral communication skills


• Conflict resolution, time management and organizational skills

EOE, including disability/vets